Terms and conditions

Deposits and final payments

Payment  –  A deposit of 25% of the total Tour Fare will be asked of clients at the time of your new booking. The balance is then payable 40 – 35 days prior to your departure. If a booking is  made  within  40  days  prior to your departure, full  payment  is required at the time of booking or as soon as the accommodation has been confirmed.
Payments can either be made by credit card via the secure server on our web site or by direct  crediting  our  bank  account.  Please  be  aware  that  for  if  you  wish  to  make  your payment  by  either  Visa  or  MasterCard  a  1.5%  credit  card  fee  will  be  applicable.  If  you would prefer to make your payment by American Express a 3.0% credit card fee will be applicable.
Alternatively, you can choose to pay by direct credit into our bank account. Any applicable fees charged by your bank will be your responsibility.
* Deposits and Final Payment terms/conditions may differ from the above depending on contents of your tour. Once the booking is officially confirmed, our staff will advise of the Deposit and Payment details directly.

Experience Travel Responsibilities

Experience Japan Travel Pty ltd operate the  experiencejapan.com web  site as agents  for the owner/operators identified in the web site. Whilst we have visited (and do visit on a regular  basis)  all  of  the  properties  on  the  web  site,  we  are  not  responsible  for  the individual properties.  It is highly unlikely in Japan, but we are not liable for any loss  or damage caused by any failure or improper  performance  by  any  of  the  owner/operators.  However,  in  the  event  that  a owner/operator cannot provide you with contracted accommodation, we will use our best endeavors to provide you with alternative accommodation, but otherwise we shall have no liability to you.


Cancellation  Charges  –  If  you  have  to  cancel  all,  or  part  of  your  holiday  for  any reason,  the  following  cancellation  fees  are  applicable. 

  • For  cancellation  more  than  35 days  prior  to  your  arrival:  25%  (deposit  amount will be forfeited); 
  • 34 days or less: 100% of your Total Tour Fare.
  • In the rare occassion where there is a National or Global emergency, cancellation charges will still be charged as above conditions. However, if the Japanese Government for some reason restricts the entry to Japan for Overseas Visitors, all effort will be made to refund the Tour Costs partially, minus the Deposit.

* Experience Japan Travel will however, negotiate all properties in order to keep the cancellation charges to a minimum.

Important note – Experience Japan Travel recommends that you obtain personal travel insurance to cover any cancellation of part or all of your holiday.

Amendment  Fee:  An  amendment  fee  in Japanese Yen may apply (per amendment) in some cases, but generally, all amendments will be re-arranged at no extra costs to the clients. If an amendment fee is necessary, our staff will advise at the time of booking. 

Damage  Deposit  –  Where  a  deposit  against  damage  or  breakage  is  required,  this  is payable  to  the  owner/operator  or  their  agent  on  arrival  at  the  particular  property.  A receipt should be given to you by the owner/operator or their agent.